ARTICLE 24: CLUB SECRETARY OR EXECUTIVE SECRETARY/TREASURER

The Secretary or Executive Secretary/Treasurer is entrusted with the tasks of:

a) drafting the minutes of the meetings of the Board and the Annual General Assembly. A copy of the Minutes of the Executive Committee Meetings, and a brief report of the program presented at the General Meetings of the Club shall be forwarded, as early as possible, to the President, Executive Secretary/Treasurer and International Skal Councillor of Skal International Canada. Programs of special interest should be promulgated to all other Skal Clubs in Canada.

b) drafting and circulating the notice of meetings.

c) receiving, drafting and mailing all correspondence.

d) submitting the requests for admission of new members.

e) preparing the agenda for all meetings in agreement with the President.

f) fulfilling the Club's responsibilities towards Skal International and the National Committee.

g) preparing an annual activity report which, after approval by the Board, is submitted to the Annual General Assembly.

h) ensuring that the Statutes of the Club are updated in line with the amendments to the Statutes and Bylaws of Skal International and that the terms therein are respected.

i) Together with the Treasurer, checking the membership list sent annually by Skal International, amending and updating the data as necessary, ensuring that all requirements are met and returning the list to the General Secretariat for renewal of the membership cards.

j) Certifying any matters or information concerning the Club.